Vacancy: IRFU Administrator, Rugby Department

The IRFU are inviting applications for the position of Administrator, Rugby Department. Reporting to the Director of Rugby Development, the successful candidate will provide an effective administration, monitoring and reporting on key Rugby Development Programmes.

In addition, the Administrator will provide administration and coordination of coaching and training programmes. The successful candidate will be the point of contact for Rugby Development Programmes. This post will play a key role in developing the evidence base to support decision-making. The successful candidate must have knowledge of grassroots Irish rugby.
 
This position is being offered on a 2 year fixed-term, full time contract basis. The successful candidate will be based in Dublin.
 
To apply for this position, please send your CV to Eoin Ward, HR Generalist (IRFU) at recruitment@irfu.ie.

Please note the closing date for applications is strictly 17:00 on Friday, 30^th September 2016. Please note that interviews will take place on Friday, 7^th October 2016.
 
For a full job description, please see below.
 
The IRFU is an equal opportunities employer 
 
ADMINISTRATOR, RUGBY DEPARTMENT
 
ROLE AND PURPOSE OF POSITION
The role will be responsible for providing an effective administration, monitoring and reporting on key Rugby Development Programmes. In addition the Administrator will provide administration and coordination of coaching and training programmes. They will be the point of contact for Rugby Development Programmes. This post will play a key role in developing the evidence base to support decision-making.
 
REPORTING RELATIONSHIPS
Director of Rugby Development. However, the post will required to provide support to the Coach Development Unit in delivery of Coach Development programmes
 
QUALIFICATIONS AND EXPERIENCE
 
Essential Criteria

• Knowledge of grassroots Irish rugby (e.g. schools and clubs);
• High levels of numeracy and literacy and the intellectual capacity and flexibility to cope with the work involved – must enjoy problem solving;
• Excellent administration experience, including planning and prioritising own time effectively;
• Excellent working knowledge of Microsoft Office including Word, Excel and Outlook;
• Experience of working with CRM Systems;
• A track record of constantly looking for ways to do things better.

RESPONSIBILITIES
Planning, Monitoring and Reporting

• Responsible for tracking and reporting on the progress against the Rugby Development Strategic plan. This includes supporting the development of monthly reports for the IRFU and Branches;
• Coordinate the monitoring and review process for the Branches (and other 3rd party organisations). This includes the collation of information and documentation linked to the delivery of annual KPIs as set out in the SLA to branches. This includes development and circulation of monthly reports and development of the reports for the end of season review;
• Support the Rugby Department in gathering, managing and using evidence as effectively and efficiently as possible to inform internal and external improvements to the way we deliver Rugby Development programmes.

 
Providing Support to IRFU Rugby Development Programmes

• Administer Club Support Scheme, Schools of Ireland scheme and Club Health check;
• Maintain the Rugby Development Database (Clubhouse System & Development Officers Portal), to ensure that information is current and accurate in regards to club and school data, player data and Coaching data;
• Administer player transfers on the Rugby Development Database;
• Coordinate information sharing groups between national and provincial staff.

 
Providing support to the Coach Development and Training Programmes (approx. 50%)

• Be the point of contact for coaching activities, dealing with enquiries positively and proactively;
• Administrate the E-Learning system and be the point of contact for all e-learning enquires
• Liaise with awarding bodies, external agencies and suppliers, building excellent working relationships;
• Provide administration support for Coaching Courses and Workshops.  This may include attendance at such events, often out of hours;
• Assist with printing, stock monitoring, sales and distribution of resources as required.